Swami Ramananda Tirtha Institute of Science And Technology
Alumni Association
SLBC (Post), NALGONDA-508004.

CONSTITUTION OF BYE-LAWS

1. Name: The association shall be called Swami Ramananda Tirtha Institute of Science & Technology Alumni Association

2. OFFICE: The office of the association shall be located at SRTIST, Nalgonda –508004

Address:The Hon. Secretary,
SRTIST Alumni Association,
SRT Institute of Science & Technology,
S.L.B.C.(Post) , Nalgonda

3. OBJECTIVES:
3.1 To serve as a forum to promote and foster relationship among the Alumni, the present students, the staff and the management of SRTIST.
3.2 To help the Alma mater in its effort to achieve excellence in technical and professional education.
3.3 To actively and constructively participate in the well-being of the SRTIST, by utilizing the good-will, rich experience and services of the alumni who are a fraternity of professional engineers of various disciplines spread all over the world.
3.4 To institute scholarships, revolving loan fund, prizes/medals etc., for the deserving students of SRTIST.
3.5 To maintain continuous interaction between the past and present students by publishing a newsletter, holding periodical Alumni-day celebration or by any other means as decided by the association.
3.6 To contribute towards improving entrepreneurship development activities, campus placements, library and centers of excellence at SRTIST.
3.7 To arrange lectures by eminent Alumni and other eminent personalities for the benefit of students and alumni.

4. JUISDICTION AND POWERS:
4.1 The jurisdiction of the SRTIST Alumni Association shall extend over whole of INDIA and ABROAD.
4.2 SRTIST Alumni Association may permit formation of local chapters outside the city of Nalgonda.
4.3 The funds of the association shall be deposited in a scheduled bank as decided by the executive committee.

5. ELIGIBILITY and CATEGORIES OF MEMBERS

Eligibility 1. All passed out students of SRTIST who pay the appropriate fees
2.All permanent faculty members of SRTIST having at least 5 years experience at SRTIST, who pay the appropriate fees.

Categories: Patrons – Eligible persons who pay Rs.2000/- or more
Life Members: Eligible persons who pay Rs.1000/-
Principal of SRTIST shall be deemed to be patron, ex-officio.

6. MANAGEMENT:

6.1 The general administration of the association shall vest in an executive committee consisting of persons, who shall hold office in accordance with the bye-laws.
6.1 The executive committee will comprise the following: All the executive committee members, shall be patrons or life members of the association.

Rector - 1(Principal of SRTIST, ex-officio patron)
President - 1(External to SRTIST and an alumnus)
Vice Presidents - 2(Internal: 1 from within SRTIST, who is serving as a faculty member. External: 1)
Hon. Secretaries - 2(Internal: 1 from within SRTIST, who is serving as a faculty member. External: 1)
Hon. Treasurer - 1(from within SRTIST , who is serving as a faculty member)
Elected members - 5 (Maximum two from SRTIST)
Immediate past President 1
Member Co-opted by EC- 2
Total EC members - 15
All the executive members except the Rector, immediate past president and co-opted members shall be elected by the General Body.

6.2 The Executive Committee shall ordinarily meet at least once in 3 months and transact all the business. The Internal Secretary, on the advice of the President, shall fix up the agenda and issue notice for the meeting, at least 7 days in advance along the agenda. The meeting shall be presided over by the President. In the absence of the President, one of the Vice Presidents shall preside over the meeting. The quorum for the meeting shall be 8 members out of 15. All decisions shall be taken by majority vote. The decisions shall be implemented after approval by the Rector who shall have the power to veto any decision.

7. TERM OF OFFICE:

The term of office of the executive committee shall be two years.

8. FUNDS, FINANCE AND ACCOUNTS:

The funds of the association shall consist of
8.1 Membership subscription
8.2 Any other source, as decided by the general body of the association
8.3 The treasurer shall maintain the accounts of the association. He shall issue receipts for amounts received and submit accounts to the executive committee at its meeting.
8.4 All the funds of the association, deposited in a scheduled bank, shall be operated jointly by any two among the President, Secretary or the Treasurer.

9. GENERAL BODY AND ITS MEETINGS:

9.1 The general body meeting of the association shall be held at least once a year. The notice of the meetings shall be issued to members at least 15 days in advance with the agenda in brief.

9.2 Business of the Annual General body shall include:
a. Audited statements of receipts and expenditure.
b. Statement of Assets and Liabilities
c. The next annual budget.
d. Election of Executive Committee Members, when due.
e. Appointment of Auditors.

10. SPECIAL GENERAL BODY MEETING:

10.1 Special General Body meeting of members may be convened at any time by the President on the advice of the executive committee or on the requisitions of not less than 50 members, who shall stage in writing the purpose for which the meeting is called for. The purpose shall be for discussing issues of special nature, amendment of bye-laws, etc. The Executive Committee shall call for the meeting not later than 45 days from the date of receipt of the requisition.

10.2 Any amendment to the bye-laws for adoption shall be passed by at least 2/3rd majority of the members present in the Special General Body Meeting. The Rector shall have the power to veto any such amendment.

11. QUORUM:

11.1 The quorum for general or special general body meeting shall be 50 members.

11.2 If there is no quorum at any annual general body meeting with in half- an –hour of the time fixed for the meeting, the meeting shall be adjourned by another half –an-hour and reconvened to transact the same business even without a quorum.

11.3 All patron members and life members shall have the right to vote in general and special general body meeting.

12. DUTIES AND RESPONSIBILITIES OF OFFICE BEARER:

i) Rector : The Rector, who is the Principal of the college, shall provide overall guidance and support for fulfilling the objectives of the Association. He shall ensure that the decisions take in the Executive Committee and General Body Meetings are general interest of SRTIST and the Association.

ii) President: The president will preside over all the meetings of the Executive Committee and General Body. He will regulate the debates, the order of business and give rulings on points raised. The President is responsible for the overall growth and well being of the Association and shall act as the guiding spirit. He shall exercise general control over all the activities of the Association.

iii) Vice-Presidents: The Vice-Presidents will assist the President and the Committee in general to guide the Association’s welfare and smooth functioning. In the absence of the President, one of the Vice-Presidents will preside over the meetings.

iv) Secretaries : (a) Internal Secretary shall be normally responsible for all the activities of the SRTIST Alumni Association. He shall act as Liaisons between the Association and Management, arrange for collection of Life Membership fees, etc., arrange for proper maintenance of records of correspondence, liaison between Association, Alumni, Governing Council/ Management Committee and such other responsibilities that may be assigned by the E.C. from time to time. He shall issue notice for all meetings and make necessary arrangements. He shall carry out all the decisions of the General Body and E.C. in accordance with the rules.

(b) External Secretary:He Shall keep liaison with the internal secretary and arrange for the programmes of the Association. He shall assist the Committee in its activities including sponsorship programmes, lecture meetings and shall work jointly with the Internal Secretary in keeping liaison with Management, the Alumni and Governing Council/ Management. He shall keep the minutes of the proceedings of the meetings of the General Body and E.C.

(v) Treasurer:

a. He shall be responsible in preparing a proper budget for the activities of the Association.
b. He shall keep proper book of accounts of the receipts and expenditure of the Association and the assets and liabilities with proper receipt books and vouchers.
c. He shall prepare and submit to the E.C. monthly, half yearly and annual accounts and have the Annual Accounts in the General Body.
d. He shall keep records and maintain the custody of the assets and liabilities of the Association and present statements to the E.C. and the General Body.